At
home, technology just works. You mirror your screen to the TV in seconds. Video
calls connect instantly. Devices sync without cables or complicated setup.
Everything is designed to be simple and intuitive.
But
walk into an office meeting room and the experience often feels very different.
Instead of starting discussions, meetings begin with confusion. Someone looks
for the right cable. Another searches for an adapter. A laptop refuses to
connect. Remote participants wait while the room struggles to get started.
Almost
every professional has faced this situation. You walk into an important meeting
ready to present, hoping to make a strong first impression. Instead, the first
few minutes are lost in awkward silence while technology catches up. By the
time the presentation finally begins, the momentum is already broken. These
delays may seem small, but they add up quickly.
Research
shows that 74% of employees use video conferencing rooms at least once a week,
and meetings typically start five to seven minutes late because of setup
issues. Over time, these small delays translate into hours of lost productivity
across organisations.
In
workplaces that rely heavily on video conferencing, online web conferencing,
and shared presentations, the meeting room has quietly become one of the
biggest sources of daily inefficiency.
Outdated
Meeting Rooms in a Modern Workplace
The
problem is not that organisations lack technology. The problem is that many
meeting rooms were designed for a different way of working.
Traditional
meeting rooms depend on:
●
Fixed cables connected to the display
●
One presenter at a time
●
Specific laptop ports
●
Software installations
●
IT support when something fails
Today’s
meetings look very different. Teams use different devices. People join
remotely. Multiple participants share content. Meetings need to start quickly
and run smoothly. This mismatch between modern work and outdated meeting rooms
creates everyday frustration.
Employees
are used to instant connectivity at home, but in the office even simple tasks
like sharing a screen can become complicated. Cables do not match devices.
Applications fail to install. Firewalls block connections. Presentations freeze
or disconnect. As demand for reliable video conference systems continues to
grow, organisations are recognising that traditional wired setups no longer
support the way people actually work.
When
Technology Gets in the Way of Ideas
For
presenters, these challenges create unnecessary pressure.
Client
pitches, leadership reviews, and team presentations depend on smooth delivery.
But instead of focusing on ideas, professionals often find themselves
troubleshooting technology.
A
reliable video conferencing solution simply means a meeting room system that
allows people to connect their laptops instantly, share screens wirelessly, and
use the room’s camera and microphone without complicated setup.
When
these basics do not work smoothly, meetings become stressful and unproductive.
A
Simpler Way to Start Meetings
Recognising
this growing problem, BenQ India has introduced the InstaShow VS25, a wireless
conferencing system designed to make meetings easier to start and easier to
run.
Instead
of dealing with cables and adapters, users can connect their laptops and start
presenting in seconds. The system works without installing apps or drivers,
which removes one of the biggest causes of meeting delays.
With
a single tap, users can share their screen wirelessly without worrying about
compatibility or network settings. Meetings can begin immediately instead of
losing valuable time on setup.
Designed
for How Meetings Happen Today
Modern
meetings often include both in-room and remote participants. VS25 allows users
to connect wirelessly to the meeting room’s camera, microphone, and speakers,
so remote participants can see and hear clearly.
It
also supports both USB-C and HDMI laptops, eliminating the need for adapters
and making it easier for different users to connect quickly.
For
teams that depend on online meeting web conferencing every day, this simplicity
makes a measurable difference. Less time is spent troubleshooting, and more
time is spent collaborating.
Making
Meetings Work the Way They Should
The
value of InstaShow VS25 lies in the problems it removes. There are fewer
delays, fewer interruptions, and fewer technical distractions.
By
solving everyday meeting room challenges, BenQ’s wireless conferencing approach
helps teams focus on what matters most: sharing ideas and making decisions.
Meetings
are meant to move work forward. When technology stops getting in the way, they
finally can.
To
learn more about how InstaShow VS25 can transform your meeting rooms and
eliminate daily setup delays, explore the complete solution here: http://bit.ly/4qVRthb
